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Office Printers For Small Business Comparison - April 2026
| 1 Best Choice  9.8Exceptional | 2  9.6Exceptional | 3  9.5Excellent | 4  9.3Excellent | 5 Best Value  9.2Excellent | 6  9.1Excellent | 7  9.0Excellent |
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ModelHP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F) | Model Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa | Model Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready | Model Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa | Model Canon imageCLASS MF465dw II - Wireless Duplex Laser Printer with Print, Copy, Scan, Fax, Expandable Paper Capacity and 3 Year Limited Warranty, 42 PPM | Model HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office Printer, Duplex, Best-for-Small Teams (9D2X4F) | Model HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing best-for-office, 3 month Instant Ink trial included, AI-enabled (403X0A) |
BrandHP | Brand Brother | Brand Brother | Brand Brother | Brand Canon | Brand HP | Brand HP |
Reviews | Reviews | Reviews  | Reviews | Reviews | Reviews | Reviews |
Tech Specs | ||||||
hardware interfaceEthernet | hardware interface Ethernet, USB | hardware interface USB 2.0 | hardware interface Ethernet, USB | hardware interface USB | hardware interface Ethernet, USB | hardware interface Ethernet, USB |
print mediaPaper (plain) | print media Envelopes, Labels, Paper (plain) | print media Card stock, Envelopes, Glossy photo paper, Labels, Paper (plain) | print media Envelopes, Labels, Paper (plain) | print media Paper (plain) | print media Paper (plain) | print media Paper (plain) |
sheet size8.5 x 11 | sheet size Up to 8.5 x 14 | sheet size 8.5 x 11, 8.5 x 14, 4 x 6 | sheet size Up to 8.5 x 14 | sheet size Standard / Optional Cassette: 4.1 x 5.8 to 8.5 x 14 Inches / Multipurpose Tray: 3 x 5 Inches to 8.5 x 14 Inches Inches | sheet size 8.5 x 11; 8.27 x 11.7; 8.5 x 14; | sheet size 8.5 x 11; 8.27 x 11.7; 8.5 x 14; 7.16 x 10.12; |
duplexAutomatic | duplex Automatic | duplex Automatic | duplex Automatic | duplex Automatic | duplex Automatic | duplex Automatic |
dual sided printingYes | dual sided printing Yes | dual sided printing Yes | dual sided printing Yes | dual sided printing Yes | dual sided printing Yes | dual sided printing Yes |
model series3301sdw | model series L2820 | model series L37 | model series DCP-L2640 | model series imageCLASS | model series 3101 | model series 9120 |
included components499Q3F HP Color LaserJet Pro MFP 3301sdw printer; Power cord; Toner cartridge; User Guide; Flyers; | included components AC Power Cord, Drum Unit, Telephone Line Cord, Toner Cartridges | included components Toner Cartridges | included components AC Power Cord, Drum Unit, Toner Cartridges | included components Cartridge 070 Black Standard, approx. 3, 000 Page Yield, Documentation, Power Cord, Telephone Cable, User Software DVD-ROM, imageCLASS MF465dw II Printer | included components HP LaserJet Pro MFP 3101sdw Printer, HP Black LaserJet Toner Introductory Cartridge, yield ~ 1000 pages, Setup Guide, Reference Guide, Regulatory Flyer, Power cord | included components HP OfficeJet Pro 9125e AiO Printer; HP 936 Setup Black Ink Cartridge; HP 936 Setup Cyan Ink Cartridge; HP 936 Setup Magenta Ink Cartridge; HP 936 Setup Yellow Ink Cartridge; Regulatory Flyer; Ink Caution Flyer; Power Cord; Setup Poster; Reference Guide [For more information about fill and yield, see http://www.hp.com/go/learnaboutsupplies ] |
scanner typeFlatbed | scanner type Flatbed, Sheetfed | scanner type Flatbed, Sheetfed | scanner type Flatbed, Sheetfed | scanner type ADF | scanner type ADF, flatbed | scanner type Easy slide-off glass, dual pass 2-sided ADF |
max copy speed black white26 ppm | max copy speed black white 34 ppm | max copy speed black white 19 ppm | max copy speed black white 36 ppm | max copy speed black white 42 ppm | max copy speed black white 35 ppm | max copy speed black white 21 ppm |
number of trays2 | number of trays 1 | number of trays 1 | number of trays 1 | number of trays 2 | number of trays 1 | number of trays 1 |
max input sheet capacity250 | max input sheet capacity 250 | max input sheet capacity 250 | max input sheet capacity 250 | max input sheet capacity 900 | max input sheet capacity 250 | max input sheet capacity 250 |
supported media sizesLegal (8.5 x 14 inches) | supported media sizes Legal (8.5 x 14 inches) | supported media sizes Legal (8.5 x 14 inches), Letter (8.5 x 11 inches) | supported media sizes Legal (8.5 x 14 inches) | supported media sizes Legal (8.5 x 14 inches), Letter (8.5 x 11 inches) | supported media sizes A4 | supported media sizes A4, A5 |
product dimensions16.46"D x 13.44"W x 16.5"H | product dimensions 15.7 x 16.1 x 12.5 inches | product dimensions 16.1"D x 17.5"W x 15.8"H | product dimensions 15.7 x 16.1 x 12.5 inches | product dimensions 18.1"D x 16.6"W x 14.8"H | product dimensions 15.7 x 16.5 x 12.3 inches | product dimensions 13.48"D x 17.3"W x 10.94"H |
total usb ports2 | total usb ports 1 | total usb ports 1 | total usb ports 1 | total usb ports 1 | total usb ports 1 | total usb ports 1 |
printer ink typetoner | printer ink type Toner | printer ink type toner | printer ink type Toner | printer ink type Toner | printer ink type laser toner | printer ink type Four-color inkjet cartridges |
ink colorcolor laser toner | ink color Black | ink color Multicolored | ink color Black | ink color black | ink color black | ink color Black, cyan, magenta, yellow |
item weight37.7 pounds | item weight 22.5 pounds | item weight 44 pounds | item weight 25 pounds | item weight 45 pounds | item weight 23.1 pounds | item weight 20.5 pounds |
max copy resolution black white600x600 | max copy resolution black white 1200 x 1200 dpi | max copy resolution black white 300 dpi | max copy resolution black white 1200 x 1200 dots_per_inch | max copy resolution black white 600 x 600 dpi | max copy resolution black white Up to 1200 x 1200 dpi | max copy resolution black white 600 x 600 dpi |
additional printer functionsAll In One | additional printer functions Copy, Fax, Scan | additional printer functions All In One | additional printer functions Copy, Scan | additional printer functions All In One, Copy, Fax, Scan | additional printer functions All In One | additional printer functions All In One |
maximum media size8.5 x 14 inch | maximum media size 8.5 x 14 inch | maximum media size 8.5 x 14 inch | maximum media size 8.5 x 14 inch | maximum media size Legal (8.5 x 14 inches) | maximum media size 8.5 x 14 inch | maximum media size 8.5 x 11.7 in |
maximum black and white print resolution600x600 Dots Per Inch | maximum black and white print resolution 1200 x 1200 Dots Per Inch | maximum black and white print resolution 2400 x 600 dpi Dots Per Inch | maximum black and white print resolution 1200 x 1200 Dots Per Inch | maximum black and white print resolution 600 dots_per_inch | maximum black and white print resolution Up to 1200 x 1200 dpi Dots Per Inch | maximum black and white print resolution 1200 x 1200 rendered dpi Dots Per Inch |
specific uses for productOffice | specific uses for product Home, Office | specific uses for product - | specific uses for product Home, Office | specific uses for product Office | specific uses for product Small medium business, Small work team | specific uses for product Office |
control methodApp | control method App | control method Voice | control method App | control method - | control method App | control method App |
initial page print time- | initial page print time 8.5 Seconds | initial page print time Less than 15 Seconds | initial page print time 8.5 Seconds | initial page print time 4.9 Seconds | initial page print time 7 Seconds | initial page print time 11 Seconds |
total ethernet ports1 | total ethernet ports 1 | total ethernet ports - | total ethernet ports 1 | total ethernet ports - | total ethernet ports 1 | total ethernet ports 1 |
color depth> 1 bpp | color depth - | color depth 24 bpp | color depth 1 bpp | color depth - | color depth 24 | color depth 24 |
output sheet capacity250 | output sheet capacity 250.0 | output sheet capacity 250 | output sheet capacity 120.0 | output sheet capacity - | output sheet capacity - | output sheet capacity 250 |
controller type- | controller type Android | controller type Android | controller type Android | controller type - | controller type Android | controller type Android |
maximum copies per run- | maximum copies per run 99 | maximum copies per run 250 | maximum copies per run 50 | maximum copies per run - | maximum copies per run Up to 999 copies | maximum copies per run Up to 99 copies |
series number4058 | series number - | series number 37 | series number 2640 | series number - | series number - | series number 9120 |
max copy resolution color600x600 | max copy resolution color - | max copy resolution color 300 dpi | max copy resolution color - | max copy resolution color 600 x 600 dpi | max copy resolution color - | max copy resolution color 600 x 600 dpi |
maximum color print resolution600x600 Dots Per Inch | maximum color print resolution - | maximum color print resolution 2400 x 600 dpi Dots Per Inch | maximum color print resolution - | maximum color print resolution 600 x 600 dpi | maximum color print resolution - | maximum color print resolution Up to 4800 x 1200 optimized dpi on HP Advance Photo Paper 1200 x 1200 dpi input Dots Per Inch |
compatible cartridge- | compatible cartridge - | compatible cartridge TN229BK; TN229M; TN229C; TN229Y; TN229XLBK; TN229XLM; TN229XLC; TN229XLY; TN229XXLBK; TN229XXLM; TN229XXLC; TN229XXLY; DR229CL | compatible cartridge TN830, TN830XL | compatible cartridge Canon Genuine Toner 070 | compatible cartridge - | compatible cartridge HP Instant Ink Compatible Cartridges |
processor count- | processor count 1 | processor count - | processor count 1 | processor count - | processor count - | processor count 1 |
number of usb 2 ports- | number of usb 2 ports 1 | number of usb 2 ports - | number of usb 2 ports 1 | number of usb 2 ports - | number of usb 2 ports - | number of usb 2 ports 1 |
memory storage capacity- | memory storage capacity - | memory storage capacity 64 MB | memory storage capacity - | memory storage capacity - | memory storage capacity 512 MB | memory storage capacity 512 MB |
wattage- | wattage - | wattage - | wattage 10.5 watts | wattage - | wattage 110 watts | wattage 100 watts |
Available On   | Available On  | Available On | Available On | Available On  | Available On | Available On |
Our Top 3 Picks
Here are the top 3 recommended products with more information to help you find the right product for you
9.8
1HPHP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)
Why we love it
Fast printing at 26 ppm.
High-quality color output.
Easy wireless setup.
Main highlights- UPGRADED FEATURES – Fast color printing, scan, copy, auto 2-sided printing, auto document feeder, and a 250-sheet input tray.
- This printer is intended to work only with cartridges with HP chips or circuitry and will block cartridges using non-HP chips or circuitry. Periodic firmware updates will maintain the effectiveness of these measures.
- PROFESSIONAL PRODUCTIVITY – Proficiency with every print—next-generation TerraJet toner brings your business to life with more vivid colors.
- ORIGINAL HP TONER CARTRIDGES – This HP printer uses Original HP 218A standard and 218X high yield LaserJet toner cartridges.
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for small teams printing, scanning and copying professional-quality color documents and reports. Print speeds up to 26 ppm black/color.
- AWARD-WINNING RELIABILITY – Performance you can count on page after page, and always ready for the high demands of business.
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9.6
2Brother
Brother MFC-L2820DW Wireless Compact Monochrome All-in-One Laser Printer with Copy, Scan and Fax, Duplex, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Why we love it
Compact and efficient for small spaces.
Fast printing and scanning speeds.
Easy wireless and mobile connectivity.
Main highlights- FLEXIBLE CONNECTION OPTIONS – Securely connect to multiple devices with built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, or connect locally to a single computer via USB interface
- EFFICIENT PRINTING & SCANNING – Produces black & white documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (bk/cl). A 50-page auto document feeder(4) allows for convenient, time saving multi-page copy, scan, and fax
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(7) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(6)
- BEST FOR SMALL OFFICES – Combining space-saving efficiency and premium monochrome (black & white) print quality with affordability, the Brother MFC-L2820DW delivers dynamic laser print, copy, scan, and fax multi-functionality in a compact footprint
- 2.7" TOUCHSCREEN – The intuitive 2.7” touchscreen enables effortless navigation with the added ability to print-from and scan-to popular Cloud-based apps such as Google Drive, Dropbox, Evernote, OneNote, and more(5)
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9.5
3Brother
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready
Why we love it
Versatile all-in-one functionality.
High-speed printing and scanning.
Reliable wireless connectivity.
Main highlights- Smart Integration: Transform your workflow with the intuitive 3.5" color touchscreen featuring 48 customizable shortcuts and direct access to popular cloud services including Google Drive, Dropbox, and OneNote for seamless document management
- Professional Performance: Dominate your business printing with this Brother Genuine color laser printer delivering exceptional print speeds up to 19 ppm and stunning laser-quality output that makes your documents stand out from the competition
- Productivity Powerhouse: Maximize efficiency with the 50-sheet auto document feeder, 250-sheet adjustable paper tray, and automatic duplex printing, ensuring uninterrupted performance for your demanding business needs
- Mobile Command Center: Leverage the power of mobile printing with remote access capabilities, toner level monitoring, and complete printer management directly from your mobile device through the exclusive companion app
- Advanced Connectivity: Take command of your workflow with dual-band wireless networking (2.4GHz/5GHz), Wi-Fi Direct, and USB 2.0 interface, enabling multiple users to connect and print seamlessly from any device in your office
Our ranking system
At bestchoice.com, our team curates a selection of top products from a vast array available online, using a sophisticated ranking system based on carefully defined criteria.While traditional hands-on testing has its merits, our use of AI technology offers distinct advantages. AI allows us to process and analyze vast amounts of data from multiple sources, providing a comprehensive view that goes beyond what manual testing can achieve. This approach enables us to deliver insights that are aligned with current trends and consumer preferences, ensuring our reviews are both relevant and up-to-date.
Features
Our AI-driven analysis examines key attributes, capabilities, and other critical factors tailored to each product category. This method allows us to assess effectiveness from various perspectives, ensuring a well-rounded evaluation.
Consumer Reviews
We aggregate and evaluate consumer feedback from across the internet, giving weight to ratings and reviews that reflect the most reliable insights. AI enhances this process by filtering and prioritizing data, offering a balanced view without the need for direct personal endorsements.
Popularity
Our system also considers the popularity of products, analyzing factors such as market presence, reputation, and user satisfaction. By leveraging AI, we capture a comprehensive picture of a product's standing in the market, which may not always be evident through traditional testing.
Value for money
AI allows us to compare products based on attributes like price, specifications, and user feedback, helping to determine their value for money. This data-driven approach offers an efficient and reliable way to assess how products stack up against one another in terms of cost-effectiveness.
